Employment Opportunity: Executive & Program Assistant

The Executive & Program Assistant is a master organizer who has a passion for operations and knows how to get things done. You love making events go off without a hitch, making sure the dollars and cents are in order, and make people get to the right meetings at the right time. You are the front line operator when it comes to phone, web, and in-person inquiries about cycling and you’re keen to work with our hugely committed volunteer base.

Roles & Responsibilities:

  • Assist the Executive Director with maintaining correspondence with various stakeholders

  • Arrange meetings with funders, partners, political representatives and City staff, and ensure meeting follow-up items are addressed in a timely manner

  • Develop a knowledge base of our Frequently Asked Questions to provide front line support to Cycle Toronto’s members and potential members through phone, general email, and in-person inquires

  • Track payments, donations, merchandise, bank deposits and budgets

  • Develop presentation decks, briefing notes and contracts

  • Maintain office inventory and organize online and office materials

  • Oversee meeting and event logistics, ensuring seamless coordination between event holders, partners, staff and volunteers. Book spaces and equipment, prepare programmes, agendas and meeting minutes  

  • Support programming and coordination of our annual programs and events such as Bike Month, Bike Valet, the Toronto Bike Awards, Cycle Toronto’s annual fundraising ride, Street Smarts education workshops and outreach

  • Recruit and schedule outreach staff and volunteer shifts and orientation/ training, and appreciation events

  • Ensure outreach supplies are maintained and prepare outreach kits

  • Assist with membership card mailouts and database management

  • Monthly membership check-in calls with bike shop partners

  • Perform administrative tasks as needed

  • Produce and edit graphic and web content (strong asset)

Our candidate should have demonstrated experience with the following:

  • Post secondary degree in a relevant field to the position

  • 1-2 years professional experience with project coordination, office administration, program delivery, customer service, and/or an executive assistant role. Experience in the non-profit environment a strong asset

  • Interest in community/city building, politics, cycling, and grassroots advocacy

  • Attention to detail and ability to prioritize tasks and meet deadlines

  • Strong oral and written communication skills

  • Information management and making systems more efficient

  • Interest in or experience working and coordinating volunteers

  • Proficiency with MS Office Suite: Word, Excel, PowerPoint. Experience using Google platforms: Mail, Calendar, and Drive

  • Strong assets include: experience with Adobe Suite (InDesign, Photoshop, Illustrator), Drupal, Ruby on Rails, and CIVI CRM / Databases

  • Rides a bicycle

Successful applicant must be a member of Cycle Toronto. Reports to Executive Director and Director of Programs & Events.

Terms of Employment:

Full time employment contract. 3 month probationary period. 40 hours per week starting in mid September, 2016. $35,000 - $39,000 per year (pro rated) commensurate with experience, with competitive vacation and benefits package.

Application Procedure:

Please submit a letter of interest and a detailed resume by Monday August 15 at 4:00pm to keagan@cycleto.ca with the following subject line: Executive & Program Assistant.

Cycle Toronto values diversity and we are an equal opportunity employer. We thank all applicants for their interest but only those selected for an interview will be contacted.

By Jared Kolb on Aug 02, 2016